Privacy Policy

1. Information We Collect

• Name of student / guardian
• Mobile number
• Email address
• Postal address
• Date of birth
• Educational qualifications and academic records
• Caste category and related certificate details (as required for government schemes)
• Aadhaar number (only where mandated by law and collected in compliance with UIDAI guidelines)
• Payment-related details (processed via secure third-party gateways)
• IP address and basic device information

2. Purpose of Data Collection

• Admission and enrolment processes under Siddhartha University, Kapilvastu, Siddharth Nagar
• Academic record management, examinations, and results
• Fee collection and generation of receipts
• Communication regarding courses, examinations, notices, and scholarships
• Government scholarship and grant processing (UP State, Central Government schemes)
• Legal and administrative compliance requirements

We do not use personal data for any unrelated or unauthorized purposes.

3. Consent

By submitting any form on this website, you provide free, informed, specific, and clear consent and agree to the collection and use of your personal data as stated in this policy. You may withdraw your consent at any time by contacting us at the details provided in Section 10.

4. Data Storage and Security

We implement the following safeguards to protect your data:

• SSL (HTTPS) encryption for data in transit
• Secure servers and password-protected databases
• Restricted access to authorized staff only
• Password hashing and input sanitization
• CSRF token protection on all web forms

Despite best efforts, no digital system is 100% secure. We advise users not to share login credentials with anyone.

5. Data Sharing

We do not sell, rent, or trade personal data.

Data may be shared only with:

• Government authorities (University, State Government, UGC) where legally required
• Scholarship portals (NSP, UP Scholarship Portal) as part of student benefit processing
• Trusted service providers strictly for operational purposes under confidentiality obligations

6. Data Retention

Personal data is retained for the duration of the student's academic association with the college and as required by the University, UGC regulations, and applicable law thereafter. Data no longer required is securely deleted or anonymized.

7. Children's Data

This website may collect data of students under 18 years of age strictly for educational and enrolment purposes. No tracking, profiling, or targeted advertising is conducted on this website.

8. Cookies & Third-Party Services

This website uses cookies (including session cookies) and integrates the following third-party services that may independently collect data:

• Google Translate — provides language translation; governed by Google's Privacy Policy
• Google Maps — displays our campus location; governed by Google's Privacy Policy

These services may transfer data to Google's servers outside India. We do not control the data practices of these third-party providers. By using this website, you acknowledge and accept that these services operate under their own privacy policies.

Session cookies are used solely to maintain your login session and generate CSRF security tokens. No tracking or advertising cookies are set by this website.

9. Your Rights (As per DPDP Act, 2023)

• Access personal data held about you by the institution
• Request correction of inaccurate or incomplete data
• Request erasure of personal data no longer necessary for its stated purpose
• Withdraw consent at any time (without affecting prior lawful processing)
• Nominate another person to exercise rights in case of death or incapacity
• File a grievance with the institution's designated contact

To exercise any of the above rights, contact us at the details provided in Section 10.

10. Grievance & Data Protection Contact

Hiralal Ramniwas Post Graduate College, Khalilabad acts as the Data Fiduciary under the Digital Personal Data Protection Act, 2023.

11. Policy Updates

This policy may be updated periodically to reflect changes in law or our practices. Changes will be posted on this page with an updated effective date. We encourage users to review this policy regularly.